Your Supply Chain Moves Fast.
Your Traceability
Workflow Should Too.
From farm to shelf, food distributors are under pressure to capture lot codes, quantities, and product data at every critical tracking event. FSMA Rule 204 does not wait for manual workflows to catch up. QicScan AI captures everything in a single handheld scan so your team keeps moving and your records stay complete.
FSMA Rule 204 Changed the Game.
Most Workflows Did Not.
The FDA’s Food Safety Modernization Act requires food businesses to maintain detailed traceability records for foods on the Food Traceability List. That means capturing traceability lot codes, quantities, and location data at every critical tracking event, from initial packing through each subsequent distribution step.
The clock does not stop at receiving. Every transformation event, every outbound shipment, and every warehouse transfer is a required data capture point. And when the FDA requests traceability records, distributors have 24 hours to produce them.
Most food distribution operations were not built for this level of data capture. The workflows running today were designed for speed, not traceability. Bolting manual scanning onto an already fast-moving operation creates gaps, errors, and audit exposure that compounds with every pallet that moves through the facility.
Most distribution operations are meeting those requirements today with manual scanning workflows. Each case on a pallet gets scanned individually. Images are captured separately on a phone. Counts are verified by hand. Three separate touchpoints for every product, on every pallet, across every shift.
The compliance requirement is not going away. The question is whether the workflow supporting it is built for the volume you are moving.
Where Scanning Breaks Down.
Cold Chain Receiving
Time is a factor from the moment a refrigerated or frozen shipment arrives. Manual case-by-case scanning while managing temperature-sensitive product slows receiving, increases handling time, and creates windows where product sits outside optimal conditions longer than necessary.
Lot Code Linkage
FSMA Rule 204 requires a new traceability lot code to be created every time a food product is transformed, repacked, or relabeled. Capturing that linkage manually between the inbound lot and the new outbound lot is error-prone and often incomplete under production pressure.
Recall Response
The FDA expects traceability records within 24 hours of a request. When a recall hits, the ability to trace a product from your facility back to its origin and forward to every downstream recipient depends entirely on the quality of data captured at every prior touchpoint. Manual scanning leaves gaps that surface at the worst possible moment.
Multi-SKU Verification
Comparing on-hand counts against a manifest or spotting EPCIS discrepancies manually is time-consuming and error-prone. A single miscounted pallet can create downstream compliance exposure that takes hours to resolve.
How QicScan AI Handles Food Distribution.
Food distribution moves at a different pace than most industries. Shifts are fast, product rotates constantly, and traceability requirements touch every case that moves through the facility. QicScan AI was built for that environment. One handheld scan captures lot codes, product images, case counts, and label data simultaneously so your team never has to choose between speed and compliance.
Barcode Scanning
Captures GS1-128 codes, 2D Data Matrix, and QR codes across mixed SKU pallets in a single scan event. No need to rotate cases or scan each face individually.
OCR Label Reading
Reads pack dates, use by dates, lot numbers, and supplier codes directly from printed labels. Captures the data your traceability records require beyond what the barcode alone contains.
Inventory Count
Verifies mixed SKU counts against purchase orders and manifests automatically. Flags quantity discrepancies before product moves deeper into the facility.
Audit-Ready Image Storage
Stores timestamped product images at every scan event. When the FDA requests traceability records, your visual documentation is already complete and ready to export.
Operator Assist
Alerts the operator when a case in the camera view has not been captured. Prevents the missed lot code scans that create gaps in your traceability chain.
Exception Routing
Flags temperature excursions, damaged product, and lot code mismatches in real time and routes them directly to your WMS for immediate resolution.
Built for the Pace of Food Distribution.
Food distribution facilities run cold, fast, and at high volume. QicScan AI installs on existing Android devices and works in freezer and refrigerated environments without additional hardware. Edge computing keeps the system running through the connectivity challenges common in large cold storage facilities. Your team is scanning from day one.
Works in freezer and refrigerated environments on existing Android devices.
Edge computing keeps scanning running through cold storage connectivity gaps.
Integrates seamlessly with existing WMS, ERP, and FSMA traceability platforms.
On-premise or cloud deployment to match your facility infrastructure – you choose.
Deployed across 30 distribution centers at a Fortune 20 healthcare company. ROI measurable in weeks.
Use Cases by Stakeholder.
Food Manufacturers
Assign traceability lot codes at the point of initial packing. Capture transformation events automatically when product is repacked or relabeled. Link inbound and outbound lot codes in a single scan without slowing the line.
Distributors and Logistics
Capture lot codes, quantities, and product images at every critical tracking event from receiving through outbound. Maintain a complete traceability chain across mixed SKU pallets and multiple supplier lot codes. Cut recall response time from hours to minutes with complete scan records at every touchpoint.
Retailers and Grocers
Verify inbound lot codes and quantities at receiving without slowing the dock. Flag discrepancies before product hits the floor. Maintain the traceability records required for your own downstream compliance obligations.
Results From the Field.
42-Case Pallet. One Scan.
Barcodes, counts, and images captured simultaneously.
50 to 70%
Reduction in inventory handling time.
Seconds
Recall record assembly that previously required hours of manual research.
30 Sites
Distribution centers at a Fortune 20 healthcare company.
Weeks
Typical time to measurable ROI.
Freezer Ready
Operates in refrigerated and frozen environments on existing devices.”
Your Next FDA Records Request Could Come at Any Time.
QicScan AI gives food distributors complete traceability records at every critical tracking event, captured automatically in a single handheld scan. No manual documentation. No gaps in your traceability chain.
Machine Vision-Based Data Capture and Barcode Scanning Solutions for Pharma, Food, Retail & Logistics
Phone: 989-657-6583
Email: info@qicscan.ai
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